Tender Description:

Georgian Water and Power Ltd (GWP, ID 203826002) are inviting qualified bidders to participate in the Tender (to prepare Technical and Financial Proposals) for the following Consultancy Service: Due Diligence of E&M parts of four HPPs ( Zhinvali, Saguramo, Bodorna and Tetrikhevi).

1. Instruction to Bidders

• a. Bidder must submit a signed NDA (non-disclosure agreement), which is presented in Annex 2
• b. BID (Technical and Financial proposal) must be submitted in line with the instructions provided within this tender package. 
• c. BID Submission Deadline:  June 8, 2023, 18:00 (TBS)
• d. For preparation and submission of Financial proposals, potential bidders must use only EURO (EUR). The proposed price must include all expenses and taxes;
• e. The bid validity period is 90 (ninety) calendar days from the date of submission of bids.
• f. The Employer (Georgian Water and Power (GWP, JSC 203826002) reserves the right to set the deadline for the tender, change the terms of the tender or terminate the tender at any stage.
• g. The Tender Committee of the Employer will identify the winner of the Tender by the criteria set in this document. Evaluation of the Proposals will be conducted for both parts of the proposal (Technical and Financial Proposals). 
• h. The Employer reserves the right to award the Contract based on experience, completion date, a guarantee of service, and other criteria, and not necessarily the lowest cost, at the same time, the Employer is not obliged to select a winner based on the lowest price;
• i. The Employer is not obliged to disclose any information about the Evaluation process and Tender Committee’s decision and its details to the bidders;
• j. The Employer (Georgian Water and Power LLC (GWP, JSC 203826002) reserves the right to verify any information received from bidders, as well as to obtain information about the bidder’s company or its activities. If it is confirmed that the information provided by the bidder is not true or falsified, the bidder will be disqualified;
• k. Communication for clarification must be in a written manner and the online Q&A mode of the tenders.ge portal shall be used, or the communication can be conducted in written form using the email address indicated below;
• l. Any oral inquiries for additional information are not accepted;
• m. The Employer is not responsible for the information obtained from other sources; 
• n. For participation in the electronic tender, the Bidder must be registered on the website www.tenders.ge; 
• o. Instructions for participation in electronic tender are presented on www.tenders.ge, in the attached file. 

2. Terms of Reference:

• Terms of reference is given in a separate file and are presented as Annex 1;

Bidder must confirm that he is not:

• In the process of bankruptcy;
• In the process of liquidation;
• In a state of temporary suspension of activities.

If one of the above-mentioned circumstances is relevant bidder will not have the right to participate in the bidding process. 

The Technical and Financial Proposals submitted by the Bidder must be structured as per the below provided instructions:

3. Format of the Bid and qualification criteria

• The Technical and Financial Proposals submitted by the Bidder must be structured as per the below provided instructions:

Technical Criteria:

Bidder’s Background including history, organizational structure, number of employees (max. 1 page);

Relevant Project Experience – minimum two project descriptions (electro mechanical equipment for hydropower plants with installed capacity more than 100 MW) including location, Employer, relevance to the current project. The employer has the right to request Bidder to submit copies of the contract, acceptance certificate and/or similar documents, for the Project presented under this clause; 

Proposed subcontractors (if applicable) including company name, description of the proposed role, and summary of qualifications;

Proposal outlining scope supply (include detailed descriptions of scope, comprehensive methodology (methodology should include detailed description of the test proposed) and proposed work plan responding the Terms of Reference, deliverables, exclusions, conditions, stipulations and assumptions); 

5. Technical Team – Provide a description of the team assigned to the project execution, number of people, roles and responsibilities and communication means, and CVs of the key personnel. The bidder must indicate each proposed person’s areas of expertise, and which person will have prime responsibility for various tasks or aspects of the Project. All Key Personnel must have significant and relevant experience in the area (conducting E&M rehabilitation / review / technical due diligence of similar hydropower projects) for which they are proposed to provide Services. Bidder must indicate the local availability and time that each Key Personnel would be dedicated to this Project; Team leader/Project manager must have a multi-year experience in critical analysis of existing (more than 15-years) HPPs 

 6. Service Provision Timeline – The working days required for service performance, including the time schedule;

Commercial Proposal outlining Bidder’s rates and prices for the performance of Scope of works of this tender package, together with detailed BOQ and payment schedule;

Bidder’s commercial proposal shall represent the full and final compensation for the SCOPE OF WORK and the requirements outlined in this tender package and shall include the following elements:

The signature of the authorized person and stamp of the company must confirm all documents and/or information submitted by the bidder.

• The contractor must sign the contractor's management plan, which is given in a separate file in Annex 3.

4. Payment terms

• Payment will be made by consignment, within 30 (thirty) calendar days from the provision of non-cash payment services and or the signing of the relevant acceptance certificate and/confirmation of the consignment note. In case of submitting a bank guarantee, it is possible to issue, a 20-25% advance payment.

5. Signing a contract

• After evaluation of the proposals Employer will provide the draft Contract for Service to the most suitable Bidder. If the agreement with Bidder could not be established regarding the terms and conditions of the contract, Employers has the right to continue negotiations with the second Bidder identified as the most suitable. Bidder has the right to submit its own template of the contract with the documents requested under this document.

6. Safety Regulations 

• Bidder must confirm within the BID its agreement for all of Bidder’s workforce and sub-contractors to participate and comply with the Employer’s on-site safety orientation and requirements and all legal regulations of Georgia as applicable. The contracted Bidder/Supplier is obliged to provide his employees and meet with the Health and Safety corresponding standards and norms, to be met during relevant activities conducted on the Employer’s site for fulfilment of services. 

7. Confidentiality 

• All documents, specifications, plans, drawings and attachments of this Tender are the property of the Employer. Bidders are not allowed to pass/transmit/distribute these to any third parties or use these for any purpose except for the preparation of this bid. 
• All documents issued and information given to the Bidders shall be treated as confidential and both the Employer and the Bidders are responsible for this confidentiality.

Tender Submission Terms:

• Offers should be submitted on procurement web-page: www.tenders.ge
• Submission Deadline is June 8, 2023, 18:00 local time;
• Bid currency: EURO
• Auction type: Without auction;
  
• Participation in the tender is free
• Instructions to Apply for E-Tender can be found in the attached file.

8. Contact information
Contact person: Nino Koberidze
Address: Georgia, Tbilisi, Mtatsminda district, Medea (Mzia) Jugheli street, №10
Email Email: nkoberidze@gwp.ge
Tel:  555 68 93 98

Contact person: Irakli Khvadagadze
Address: Georgia, Tbilisi, Mtatsminda district, Medea (Mzia) Jugheli street, №10
Email Email: ikhvadagadze@gwp.ge
Tel: +995 322 931111 (1141); 599 50 50 67

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