3 ივნისი 2025, 23:59
სტატუსი:
დასრულებულიT26518 - Conceptual, technical, and logistical support for CESL closing event in Western Georgia
- გამომცხადებელი: გერმანიის საერთაშორისო თანამშრომლობის საზოგადოების (GIZ) წარმომადგენლობა
- შესყიდვის ტიპი: განცხადება
- წინადადების მიღება მთავრდება: 3 ივნისი 2025 დრო 23:59
დარჩენილია
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დღე
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სთ
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წთ
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წმ
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http://www.giz.de
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რჩეულებში დამატება
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გაზიარება
Tender Description:
On behalf of the Federal Government of Germany, Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is active in the development of German-Georgian cooperation.
We intend to award a contract to a locally registered company for the following services:
Conceptual, technical, and logistical support for CESL closing event in Western Georgia
Please see the attached Terms of Reference (Annex 1) for detailed information.
Should you be interested in implementing the tasks according the Terms of Reference (Annex 1), we request youto submit a bid via e- mail to arrive at the GIZ no later than 03.06.2025 23:59 o’clock.
Please address your bid exclusively to the following E-mail: ge_quotation@giz.de
The offer shall be submitted in English.
Offers submitted after the submission deadline will not be considered. Bids must be submitted in GEL(national currency), bids in other currencies will not be accepted.
Please consider that, since May 2013 according to the Art. 172, para. 5 of the Tax Code of Georgia GIZ enjoys tax exemption. (VAT, excise duty, import tax).
Thus, the offered price should not include the given taxes and this should be indicated in the offer
You are requested to comply with the following requirements when submitting offers electronically:
- Bids must be submitted in PDF-format.
- The financial and technical offer must be saved in separate PDF files. The files should be named as follows: 1. Technical offer; 2. Financial offer
- Following tender number must be indicated in the subject line of the e-mail: 83489599. Otherwise, your bid can not be identified.
- Any bids that are submitted to other GIZ email accounts will be excluded from the contract award procedure.
- The size of emails for quotation is limited to 20 MB. In case the offer exceeds the maximum data size, offer documents must be sent via following web-site: https://filetransfer.giz.de/Start?2 . GIZ accepts only this specific file transfer solution for submission of documents exceeding the default mail size.
- GIZ is not responsible for the failure of electronic delivery of e-mail messages to the address provided, either for technological problems on the part of GIZ or the candidate
Following information must be indicated in the offer:
- Name of the company
- Tax ID
- Address
- Contact information (phone, e-mail)
- Project number: 19.2204.6-013.00
- Tender Number: 83489599
- Addressed to: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH 42, Rustaveli Ave. / 31a, Griboedov Street, 0108 Tbilisi, Georgia
Submitted proposals should be stamped (if available) and signed by the tenderer.
If you have any further questions in the connection with the tender, please send your question using the Questions & Answers module on the web platform https://tenders.ge no later than 2 days before the submission deadline. The Questions & Answers module is available to all interested parties.
In case of violation of the rules, your offer cannot be discussed.
The evaluation of the offers is scheduled to be completed by 10.06.2025. We will then contact only the selected candidate as soon as possible.
General scheme of bid evaluation
The offers received will be evaluated according to both prices and content.
After the technical evaluation (cf. Assessment Grid, Annex 2), the price offers of bidders will be opened and evaluated.
The expenses that are made in accordance with the Terms of Reference must be clearly and detailed shown in the price offer.
In the final overall assessment, the technical offer has a weighting of 70%, the price offer of 30%
After that, the companies are given a ranking number based on the evaluation results. Contract negotiations will be initiated with the candidate with the best scores. If the negotiations are unsuccessful, negotiations will be conducted with the candidate in 2nd place.
Assessment Grid for the Technical Evaluation of Bids
The technical offers should respond to the information given in Annex 1 (Terms of Reference). The technical offer may not include any price information.
Criteria for the evaluation of technical offer are divided according to the predetermined weight coefficient. (See Annex 2).
General Conditions of Contract
Please familiarize yourself with General Terms and Conditions of Contract (Annex 2). In the event of an award of contract, they will become an integral part of the contract.
Annexes:
- Terms of Reference (ToR)
- Assessment Grid for the Technical Evaluation of Bids
- General Conditions of Contract
- Price Schedule
ტენდერის კატეგორია:
- 79900000 სხვადასხვა კომერციული მომსახურება და მასთან დაკავშირებული მომსახურებები
დოკუმენტაცია
ყველას ჩამოტვირთვა
Thank you for the opportunity to participate in the tender for conceptual, technical, and logistical support for the CESL closing event in Western Georgia. After thoroughly reviewing the Terms of Reference, we kindly ask for clarification on several points to ensure our proposal fully aligns with your expectations. Please find our questions below: 1. Will CESL provide existing branding guidelines or visual identity assets to be used in the event concept and materials? 2. Is there a preferred theme or message CESL would like the event to emphasize? 3. Should the event agenda include participatory elements such as interactive sessions or testimonials? 4. Will media or press coverage be part of the event program? 5. Could you specify the types and quantities of communication materials expected? 6. Should printed materials be produced in both Georgian and English? 7. Are there specific visibility or branding guidelines from the EU, GIZ, or CESL we should adhere to? 8. Will a site visit to the venue be possible prior to the event to assess AV and spatial requirements? 9. Should the LED screen and three smaller screens show the same content or operate independently? 10. Is the interpretation expected to be simultaneous or consecutive? 11. Will live streaming or video recording be required in addition to audiovisual support? 12. What branding should be incorporated in the GIF booth (e.g., logos, overlays)? 13. Which social media platforms should the GIF booth be integrated with? 14. Will CESL provide a layout for the 30 booths, or is the contractor expected to propose a design? 15. Should booths include any customized signage for each beneficiary? 16. Will a detailed list of beneficiary pick-up locations be provided in advance? 17. Will assistance be required for loading and unloading goods (e.g., strawberry boxes, honey jars)? 18. Are all pick-up locations accessible by Sprinter vans, or are special vehicles needed? 19. Should the team leader and event manager attend pre-event meetings in Tbilisi or regional municipalities? 19. Will CESL designate a liaison to coordinate with the venue, beneficiaries, and other contractors? 21. Will invoicing be done in GEL or EUR? 22. Should travel and accommodation for contractor staff be organized independently and included in the financial offer? 23. Are we required to submit insurance certificates for personnel, vehicles, or equipment? 24. Will the contractor be responsible for post-event feedback collection, evaluation, or reporting?
Thank you for the questions. You can find the responses below: 1. Will CESL provide existing branding guidelines or visual identity assets to be used in the event concept and materials? - yes 2. Is there a preferred theme or message CESL would like the event to emphasize? Yes 3. Should the event agenda include participatory elements such as interactive sessions or testimonials? No 4. Will media or press coverage be part of the event program? Yes, but ensured by the CESL. 5. Could you specify the types and quantities of communication materials expected? The company should suggest type of materials and we will choose quantity accordingly. 6. Should printed materials be produced in both Georgian and English? yes 7. Are there specific visibility or branding guidelines from the EU, GIZ, or CESL we should adhere to? yes 8. Will a site visit to the venue be possible prior to the event to assess AV and spatial requirements? yes 9. Should the LED screen and three smaller screens show the same content or operate independently? 3 different contents. 10. Is the interpretation expected to be simultaneous or consecutive? Simultaneous 11. Will live streaming or video recording be required in addition to audiovisual support? No 12. What branding should be incorporated in the GIF booth (e.g., logos, overlays)? EU, GIZ, CESL Logos 13. Which social media platforms should the GIF booth be integrated with? LinkdIn, Facebook 14. Will CESL provide a layout for the 30 booths, or is the contractor expected to propose a design? It is expected that the contractor sends design. 15. Should booths include any customized signage for each beneficiary? Yes, small PVC plaque with beneficiary name and information. 16. Will a detailed list of beneficiary pick-up locations be provided in advance? Yes, as it is mentioned in ToR from 19 municipalities in 3 regions. 17. Will assistance be required for loading and unloading goods (e.g., strawberry boxes, honey jars)? Yes 18. Are all pick-up locations accessible by Sprinter vans, or are special vehicles needed? All locations are accessible. 19. Should the team leader and event manager attend pre-event meetings in Tbilisi or regional municipalities? In Tbilisi 20. Will CESL designate a liaison to coordinate with the venue, beneficiaries, and other contractors? yes 21. Will invoicing be done in GEL or EUR? GEL 22. Should travel and accommodation for contractor staff be organized independently and included in the financial offer? Yes please include in your financial offer. 23. Are we required to submit insurance certificates for personnel, vehicles, or equipment? No, the responsibility should be taken by company, we assume that the company has insurance. 24. Will the contractor be responsible for post-event feedback collection, evaluation, or reporting? No