Tender Description:

Georgian Water and Power LTD (ID 203826002) and Gardabani Sewage Treatment Plant LLC (ID 203828313) announce an electronic tender for: 

Procurement of Steel Pipes for drinking water for two years supply.

1.2. Description of service / work (technical assignment), quantity / volume of the procurement object:

Technical assignment:

• The offerd pipes must have external and internal insulation
• The proposed internal insulation should be one of the following but preferably Liquid applied epoxy;
  - Cement mortar;
  - Liquid applied epoxy;
  - Fusion Bonded Epoxies;
  - Polyurethane;
  
• The supplier must consider hiring a quality control company (Bureau Veritas Georgia LLC or SGS) the service fee should be considered by the supplier in the unit price. The quality Control company must control/check and document the following items:
  · Compliance of production with standards
  · Compliance of raw materials with standards
  · The quality of the material, insulation and its compliance with the standards established for drinking water
  · Wall thickness
  · The length of each pipe
  · Welding testing using special equipment
  · Pressure testing (compliance with requirements)
  · The pressures of the proposed pipes must correspond to the required
  · Compliance of the production, transportation and delivery schedule with the agreed conditions provided in the contract
  · Preliminary verification of all necessary documentation before transportation 
• MSF certificate is mandatory
• MILL TEST CERTIFICATE is mandatory

Participants must submit the latest version of the EN certificate and the results of the applied research of the laboratory issuing the EN certificate. 

1.In case of winning the tender, the supplier is obliged to send the materials to the laboratory of Western European countries for testing at his own expense within the first three months after signing the contract based on the company request.

The results of the laboratory study must be fully shared with company. Samples for testing will be taken randomly by the company. In case of any test results fail or are not satisfied, the supplier must reimburse the damage. The supplier will be penalised. Under this contract, all materials must be replaced, refunds must be made, damages must be compensated, and if the contract is extended, retesting must be performed by the supplier.

All pipes must be marked, in particular with the specifications of the pipe and its length.

Preference will be given to those companies that produce the tendered products (pipes) in their factory, and if not, then the company participating in the tender must submit the data of the companies producing products compatible with the products required by GWP, who produce similar products.

The supplier is obliged to visit the company (GWP and GST) twice a year and conduct training.

1.3 Estimation:

The bidder must submit the estimates according to Annex N1 in Excel format. 

Unit prices must be fixed for at least 6 months. In the event that the supplier increases unit prices, the supplier is obliged to inform the buyer (GWP and GST) about the price change at least 1 month before the price increase and send an appropriate justification, a letter, which will be supported by the factors causing the price increase. The mentioned letter must be accompanied by public links and documentation (invoices, documentation confirming the purchase of raw material, information on changes in energy train prices, etc.). The company reserves the right to request additional documentation in case of need. The company will check the provided information and the market situation. If considering the facts, the price increase will be reasonable, company will agree to the proposal regarding the price increase. In other cases, the supplier has no right to increase the price.

If the company did not find the price change convincing and justified, and also checked and it was found that other companies do not have similar increases, the company has the right not to agree to this price offer. Finally, if no agreement is reached, the terms of termination of the agreement will be considered. Before the termination of the contract, the company must cover the current obligations.

1.4 Form and place of delivery of goods: 

If the supplier can deliver, the delivery locations are as follows: 

City Tbilisi:

• Warehouse 1- 12 Feikrebi Street.
• Warehouse 2- 7 Tskalsadeni Street
• Warehouse 3- 14 Ivane Iumashevi Street
• Warehouse 4-Natakhtari

City Rustavi:

Warehouse 5- Rustavi, 5 Tsminda Nino Street 

If the supplier is unable to carry out the transportation, the exact address of the shipment must be indicated.

1.5 Payment terms:

Payment will be made by consignment, with non-cash payment within 30 (thirty) calendar days after receiving the goods and signing of the relevant acceptance certificate and / or relevant documents. In case of requesting an advance payment, supplier must submit an advance payment guarantee, which must be issued by a bank licensed by Georgia or a bank of a member country of the Organization for Economic Cooperation and Development (OECD). 

1.6 Data to be uploaded / submitted by the bidder in the electronic tender:

• Fully filled price table (in accordance with Annex N1);
• Extract from the Register of Entrepreneurs and Non-Entrepreneurial (Non-Commercial) Legal Entities, which must be issued after the announcement of this electronic tender;
• Consent to these tender conditions, for which a signed tender application must be submitted;
• Information on the materials used Quality certificates issued by the relevant authorities.

Participants must submit the latest version of the EN certificate and the results of the applied research of the laboratory issuing the EN certificate.

• The warranty must apply to the material, companies that offer a 50-year warranty (negotiable) will be given priority during selection.
• The supplier must present the quality certificates corresponding to the country where the material will be produced (ANSI, ASME, ASTM, API, MSS, ISO, EN, DIN, UNI, BS, GOST, GB, and TSEN), However the EN standard is mandatory for products, or some other accredited Western European laboratories.
• The Supplier shall sign the Contractor Management Plan.
• Offer must be valid for – 90 days
• By participating in the tender, participants agree to our terms and conditions and the form of the contract that are attached.
• The company participating in the tender must submit the average financial turnover of the last three years, not less than 5,000,000.00 dollars for the products given in the tender.
• The company participating in the tender must manufacture large diameter pipes.
• The documentation requested by the Vendor selection and approval - Steel Pipes file must be submitted in full.
• Filled out Compliance Questionnaire
• The supplier must provide at least 3 references of successful deliveries of Steel pipes within the EU in the past 5 years.
• The company participating in the tender must have its own accredited laboratory.

Note:

• All documents and / or information created by the bidder uploaded in the electronic tender must be signed by an authorized person (if necessary, a power of attorney must be uploaded);
• All documents and / or information created by the bidder must be confirmed by the electronic signature of the authorized person or the electronic stamp of the company.

Participation rules:

• Bids must be apploaded on tenders.ge electronic platform, which will be active before the deadline. In case of solid justification, it is possible to receive a proposal by email, but within the tender validity period. Late bids also will not be accepted.
• Deadline for submitting bids is 15.10.2023 18:00 (GMT+4) Georgian time

1.7 Signing a contract:

Within the framework of this e-tender, a single contract will be concluded in accordance with the draft contract and the tender proposal attached to this tender.

1.8 Other requirements:

• At the time of submission of the proposal, the bidder should not be:
  • in the process of bankruptcy;
  • In the process of liquidation;
  • In a state of temporary suspension of activities.
• Presentation of prices is allowed only in Dollar and Euro
• The bid submitted by the bidder must be valid for 90 (ninety) calendar days from the date of receipt of bids.
• Georgian Water and Power LTD (ID 203826002) and Gardabani Sewage Treatment Plant LLC (ID 203828313) reserve the right to set the deadline for the tender, change the terms of the tender, notify the tender participants in a timely manner, or terminate the tender at any stage.

The Procurer (Georgian Water and Power Ltd (GWP, ID 203826002)) will identify the winning supplier to the Tender Commission and notify all participating companies of the decision. The Purchaser (Georgian Water and Power Ltd (GWP, ID 203826002)) is not obliged to provide the participating company with a verbal or written explanation of any decision regarding the competition.

The Purchaser (Georgian Water and Power LLC (GWP, ID 203826002)) reserves the right to verify any information received from the Bidders, as well as to obtain information about the Bidder Company or its activities. If it is proved that the information provided by the bidder is not true or falsified, the bidder will be disqualified.

Please note that the Purchaser (Georgian Water and Power Ltd (GWP, ID  203826002) will not receive any oral inquiries for additional information.

Note: Any other information obtained by other means will not be official and does not give rise to any liability on the part of the Purchaser (Georgian Water and Power LTD (ID 203826002) and Gardabani Sewage Treatment Plant LLC (ID 203828313).

Responsible Person: Georgian Water and Power LLC (GWP), with Company ID 203826002, for personal data protection purposes - Personal Data Protection Officer, Head Office, 10 Medea (Mzia) Jugheli Street, Tbilisi 0179, Georgia, contact e-mail: pdpo@gwp.ge. Purpose of Data Processing: To carry out an open-source analysis on the third party to assess the compliance risks in the potential relationship with said third party. Legitimation: Professional and/or commercial relationship. Recipients: Your data will not be transferred to any third party, except in compliance with a legal obligation or a legal right. Retention: Your data will be kept for the time necessary for the analysis of the company and, for the period of contractual relationship. Once completed, your personal data will be blocked during the periods allowed by laws. Once these periods have elapsed, they will be destroyed. Rights: You can exercise your rights of access, rectification, renewal, deletion, limitation or opposition to treatment and withdraw the consent given, by writing identified with the reference "Data Protection" to: Personal Data Protection Officer, Georgian Water and Power LLC, 10 Medea (Mzia) Jugheli Street, Tbilisi 0179, Georgia or by sending an e-mail under the same terms specified to: pdpo@gwp.ge, in which you must specify the right you are exercising and be signed by you (either physically or electronically) or provide necessary information to be able to identify you. If we are unable to identify you, we may request additional information, including without limitation a copy of your ID card. The interested parties have the right to complain to the Personal Data Protection Service (www.personaldata.ge).

Tender Submission Terms:

• Offers should be submitted on procurement web-page: www.tenders.ge
• Submission Deadline is: 20/10/2025 16:00
• Bid currency: USD
• Auction type: Without auction
  
• Participation in the tender is free
• Instructions to Apply for E-Tender can be found in the attached file
• Any question during the electronic tender process shall be made in writing and communicated through the Q&A platform of www.tenders.ge website  

Contact information:

Procurement representative
Contact person: Magda Lomtatidze
Address: Georgia, Tbilisi, Mtatsminda district, Medea (Mzia) Jugheli street, №10
E-mail Email: mlomtatidze@gwp.ge
Tel: +995 322 931111; 595 22 66 94 

Contact person: Mariam Silagadze
Address: Georgia, Tbilisi, Mtatsminda district, Medea (Mzia) Jugheli street, №10
E-mail Email: msilagadze@gwp.ge
Tel: +995 322 931111 (1147); 599 72 30 03

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