T25716 - Tender on asphalt road surface construction works in C2 sector

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Tender Description:

Tbilisi Hills Golf & Residences is the largest development project, which has no analogs on the Georgian market as it combines premium class residential properties and professional golf course. The territory is located in Village Teleti, Gardabani Municipality, close to Krtsanisi district, the south-east part of Tbilisi, and covers 331 ha. Tbilisi Hills going to build up to 380 private houses, 73 semi-detached houses, 20 units of 5-floor residential buildings with up to 800 apartments, and infrastructure objects. In addition, the company is developing infrastructure facility, such as roads, parking lots power grid and water supply lines. Construction works are implemented under the management and supervision of Tbilisi Hills Development and Construction LLC. Only high-quality building materials and modern technology are used in construction, which ensures the success of the project.

Tbilisi Hills Development and Construction LLC announces a tender on asphalt road surface construction works in C2 sector.

Please download documentation from below link

https://app.bauhub.ee/public/sharebox/431520f3-2d0b-4740-b818-2a2aea551826

The composition of the Works also includes such works and operations that are not directly read out from the Contract and/or the Contract documents, but which are by their nature necessary for the proper execution of the Works, as well as works and operations related to such works and arising from them, which are necessary to achieve the final completion of the Works and the corresponding to obtain usage permits for the construction of facilities/buildings/communications (including all necessary work resulting from the standards, prescriptions and demands of administrative bodies)., and what in view of the principle of expertise and the duties and responsibilities of the Contractor stipulated in the legislation, the Contractor undertakes to carry out at his own expense.

All works shall be performed according to project requirements. If some technical requirements are not described by the design documentation, than works shall be performed according to applicable GOST and SNiP standards and norms.

Client has right to change excavation volume and inform contarctor in advance. The project is under final revision and total executed work amount may change +/-10%.

All technical documentation should be bilingual (Georgian – English) or at least in English. Certificates and test results shall be translated if needed.

The tender proposal shall contain the following information:

Company name, identification code, legal and actual address, official e-mail;
Name of at least 2 (two) contact persons, indicating their contact telephone number, e-mail address, and position;
A certificate from the LEPL Revenue Service that bidder has fulfilled all obligations and has no debt to the state budget;
Price of work to be completed according to the estimate of the project document (annexes attached forms);
Information about the work performance terms and warranty;
Time schedule in MS project;
A list of already performed works with price, period indicating and also addresses. Company should have similar project executed in Gardabani, Tbilisi or nearby Tbilisi
The price in the tender proposal should be included with all the taxes prescribed under the legislation of Georgia and taking into account all taxes related to the supply of the procurement object.
Comments on contract draft should be submited with tender proposal, If any clouse is critical and need further negotiation. If the bidder has its requirements or demands related to project implementation/ contract negotiation/ price proposal should be provided with tender proposal as well.
The price in the tender proposal should cover all additional costs which may appear during project implementation period, incl HSE costs, bank guarantee costs, etc

Necessary financial conditions for participation in the tender:

The legal entity participating in the tender shall have performed a similar type of work, namely arrangement of asphalt road surfaces works from January 1, 2021, to the date of submission of the tender proposal, the total cost of executed works shall be no less than 7 000 000 GEL.

Information about the machinery needed to perform the work:

The bidder shall represent a list of machinery including brand, year and ownership form.

Date and place of work:

Maximum deadlines of work execution will be set by the Client.
Approximate deadline for completion of works is 4 month after signing a contract.
Place of work- Tbilisi Hills Golf and Residence Village Teleti, Gardabani Municipality, Georgia

Work acceptance:

Payment will be made in stages, based on the acceptance deed signed between the parties but no more than once a month.
The object of procurement or its part-receipt is approved on the basis of the form N2 and the certificate of quality/volume compliance; - Laboratory testing to be conducted by accredited organization and final act of acceptance should be done after third party expertise result.
The costs required for the expertise shall be covered by the bidder;
The works stipulated by the contract shall be considered as completed and delivered when it is approved by the authorized representative of the Client.
On the basis of full performance and acceptance of the works, the parties shall conclude the final acceptance-delivery act.

Payment terms:

Payment will be made within 10 working days after the approval of confirmed form N2 (by the accredited laboratory) and signing accept delivery act by both parties.Form 2 of executed works should be submitted by the contractor no more than once a month.
Upon completion of the work of the appropriate value, 5% of the total executed amount will be deducted and will be reimbursed after the completion of work and signing the final act of acceptance and ensure provision of performance bond.

Warranty period:

The terms of the guarantee for the performed works shall be provided by the Contractor,but it should be no less than 2 years.

Financial warranty:

A tender participant is obliged to indicate the information on the terms of execution and submit a work time schedule, which shall be an integral part of the contract;
A tender participant is obliged to submit information on the advance payment request if any. Advance payment, if any, have to be secured by advance payment guarantee;
The validity of the bank guarantee issued to secure the advance payment will be valid until the full proportional deduction of advance payment amount from the accepted works, which will be confirmed by the acceptance-delivery act concluded in accordance with the above rule;
The Contractor shall, at its sole expense, take out and maintain in effect at all times during its performance hereunder, adequate insurance policies, including but not limited to, for its employees, vehicles, and for the Works executed by it in relation to this Contract with licensed insurers acceptable to the Employer and upon the Employer’s request provide any information or document related to it in a reasonable time, but not later than 5 (five) Business Days from such request.
The contractor is obliged to submit unconditional performance bank guarantee no less than 7% (including VAT) of the total contract value,which will be valide during project execution period.
The guarantee shall be submitted from a banking institution licensed by the National Bank of Georgia or from an insurance company licensed by the LEPL State Insurance Supervision Service of Georgia, in national currency - GEL.

Responsibility:

The Client will pay a daily penalty of 0.2% of the delayed amount.
In case of non-fulfillment or improper fulfilment of obligations, the Contractor shall be penalized by 0.2% of the total contract value for each day.
The Contractor shall, at its sole expense, take out and maintain in effect at all times during its performance hereunder, adequate insurance policies, including but not limited to, for its employees, vehicles, and for the Works executed by it in relation to this Contract with licensed insurers acceptable to the Employer and upon the Employer’s request provide any information or document related to it in a reasonable time, but not later than 5 (five) Business Days from such request.

Environmental and safety protection:

During the execution of the work, it is necessary to comply with the requirements set out in the tender document and with the requirements of the state environmental normative acts

Workplace preparation
The Contractor is responsible to:

perform work in compliance with labor safety conditions; You can find seperate annex on HSE penalties.
ensure the minimization of environmental impact within the workplace;
minimize the impact of work-related noise, vibration and dust on the environment.

Proposal:

Tender documents shall be submitted no later than 28 of March, 2025, at 18.00 (Georgian time).
Tender documents shall be submitted in hard copy (1 copy) and electronically (Flash drive).
Bidding documents shall be delivered in a sealed envelope at Tbilisi Hills head office and approved with a signature.
A hard copy of the bidding documents shall be certified with the signature of the director of the company and the seal of the company (if any).
While submitting the tender documents, the price offer and graphs should be used in Excel and/or Microsoft project format, and all other documents in PDF format.
The proposal shall be valid for 150 calendar days from the date of submission.

Tbilisi Hills Development and Construction LLC will not reimburse the costs of preparing the documents required to participate in the tender.

Tbilisi Hills Development and Construction LLC is ready to hold meetings with representatives of interested companies. For additional information on technical issues please contact: +995 591 75 04 52 Ivan Roos. +995 599 051 897 Anano Papinashvili.

For additional information/clearification on Tender procedures/proposal preparation please contact +995 598 29 99 91 Lela Vakhtangishvili