T26020 - Analytical Report on Energy Efficient Public Procurement in Georgia

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Tender Description:

On behalf of the Federal Government of Germany, Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is active in the development of German-Georgian cooperation.

We intend to award a contract to a locally registered company or natural person for the following services: Analytical Report on Energy Efficient Public Procurement in Georgia.

Please see the attached Terms of Reference (Annex 1) for detailed information.

Should you be interested in implementing the tasks according to the Terms of Reference (Annex 1), we request you to submit a bid via e- mail to arrive at the GIZ no later than 28.04.2025 23:59 o’clock. Please address your bid to to the following E-mail: ge_quotation@giz.de

The offer shall be submitted in English.
Offers submitted after the submission deadline will not be considered. Bids must be submitted in GEL (national currency), bids in other currencies will not be accepted.

In case the bidder is a company: Please consider that since May 2013, according to Art. 172, para. 5 of the Tax Code of Georgia, GIZ enjoys tax exemption (VAT, excise duty, import tax). Thus, the offered price should not include these taxes, and this should be indicated in the offer.

In case the bidder is a natural person: The offered price shall include income tax and the employee's part of the pension contribution if the bidder is joined in the funded pension system, and this should be indicated clearly in the offer.

You are requested to comply with the following requirements when submitting offers electronically:

Bids must be submitted in PDF-format.
The financial and technical offer must be saved in separate PDF files. The files should be named as follows: 1. Technical offer; 2. Financial offer
Following tender number must be indicated in the subject line of the e-mail: 83486343. Otherwise, your bid can not be identified.
Any bids that are submitted to other GIZ email accounts will be excluded from the contract award procedure.
The size of emails for quotation is limited to 20 MB. In case the offer exceeds the maximum data size, offer documents must be sent via following website: https://filetransfer.giz.de/Start?2 . GIZ accepts only this specific file transfer solution for submission of documents exceeding the default mail size.
GIZ is not responsible for the failure of electronic delivery of e-mail messages to the address provided, either for technological problems on the part of GIZ or the candidate

Following information must be indicated in the offer:

Name of the bidder
TaxID
Contact information (Address ,phone, e-mail)
Project number: 20.2275.4-001.00
Tender Number: 83486343
Addressed to: Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH 42, Rustaveli Ave. / 31a, Griboedov Street, 0108 Tbilisi, Georgia

Submitted proposals should be signed by the tenderer.

If you have any further questions in the connection with the tender, please send your question using the Questions & Answers module on the web platform https://tenders.ge no later than 2 days before the submission deadline. The Questions & Answers module is available to all interested parties.

In case of violation of the rules, your offer cannot be discussed.

The evaluation of the offers is scheduled to be completed by 13.05.2025. We will then contact only the selected candidate as soon as possible.

General scheme of bid evaluation:

The offers received will be evaluated according to both prices and content.

After the technical evaluation (cf. Assessment Grid, Annex 2), the price offers of bidders will be opened and evaluated.

The expenses that are made in accordance with the Terms of Reference must be clearly and detailed shown in the price offer.

In the final overall assessment, the technical offer has a weighting of 70%, the price offer of 30%.

After that, the companies are given a ranking number based on the evaluation results. Contract negotiations will be initiated with the candidate with the best scores. If the negotiations are unsuccessful, negotiations will be conducted with the candidate in 2nd place

Assessment Grid for the Technical Evaluation of Bids:

The technical offers should respond to the information given in Annex 1 (Terms of Reference). The technical offer may not include any price information. Criteria for the evaluation of technical offer are divided according to the predetermined weight coefficient. (See Annex 2).

General Conditions of Contract:

Please familiarize yourself with General Terms and Conditions of Contract (Annex 3). In the event of an award of contract, they will become an integral part of the contract.

Annexes:

Terms of Reference (ToR)
Assessment Grid for the Technical Evaluation of Bids
General Conditions of Contract
Price schedule

1. Could you kindly confirm whether it is mandatory to use your template for both the proposal and the expert’s CV? If so, could you please provide the template within the tender documentation?

Answer: We have no requirements on proposal templates.

2. Would it be possible to exclude the workshop organization cost from the price schedule? Since the workshop will likely take place at the end of the year, securing venue invoices that remain valid for this period presents a challenge. Additionally, as the actual workshop provider will be a third party, incorporating its pricing into the evaluation criteria may not be entirely equitable. Given that different hotels may have varying pricing structures related, for example, to the season or month, which is beyond the contractor’s control, this could lead to inconsistencies in cost estimation and ultimately impact the overall fairness of the selection process.
To clarify, we fully intend to organize the workshop in accordance with your requirements; we are only requesting that its cost be excluded from the price schedule. In addition, bidders may be incentivized to propose lower costs for the workshop to make their proposals more competitive, which could result in a lower-quality venue and workshop.

Answer: It is difficult to determine the exact amount in advance, but at this stage it is impossible to change the terms of the tender. Please, provide the estimated amount for the workshop.

3. Could you confirm whether it is possible to have one expert and an additional analyst involved in this project? If so, could you kindly clarify whether the price schedule file can be modified to include a breakdown of expenses related to additional company staff fees? Or should all costs be incorporated into the expert's fee?

Answer: We have working days allocated for the work, you can distribute these days to another expert to fulfill the tasks under each working package and deliver each output required according to the terms of reference. Number of working days of each expert should be presented according to the timesheets.