Tender Description:

The German Federal Ministry for Economic Cooperation and Development (BMZ) GCF and SDC hascommissioned us to implement the above project We intend to award a contract to a locally registered company or consortium for the following service:

Provision of Integrated Urban Development Documents for Batumi Urban Lab. Please see the attachedTerms of Reference (Annex 1) for detailed information.

The offer shall be submitted in English.

Offers submitted after the submission deadline will not be considered. Bids must be submitted in GEL(national currency), bids in other currencies will not be accepted.

Please consider that, since May 2013 according to the Art. 172, para. 5 of the Tax Code of Georgia GIZ enjoystax exemption. (VAT, excise duty, import tax). Thus, the offered price should not include the given taxes, and this should be indicated in the offer

Please submit your tender no later than 28.11.2024 17:00 o’clock to the following address:

GIZ Tbilisi Office, Rustaveli 42 / Griboedov 31a 0108 Tbilisi, III floor. The Bid(s) must reach the specified address, before expiry of the submission deadline

Details of our submission requirements are explained in this letter and in the requirements for application included with the procurement documents. Please note that this is an ‘open procedure’ and that there will therefore be no negotiations.

Bids are to be submitted using the two-envelope procedure; i.e. we request that you submit the prices offer and technical offer (including Proof of eligibility) in two separate, sealed envelopes. Bids must be duly signed and stamped (if available).

Deadline for submission of questions: 28.11.2024 17:00.

Please raise any commercial, technical or procedural questions promptly, and no later than the deadline forsubmission of queries specified on above. Questions can only be submitted electronically, using tender platforms either tenders.ge or etenders.ge. The Questions & Answers module is available to all interested parties. Non-compliance may result in your tender not being considered.

 Our requirements for application and other procurement documents, which are listed in the annex below, also apply.

In case of violation of the rules, your offer cannot be discussed.

The evaluation of the offers is scheduled to be completed by 06.12.2024. We will then contact only the selected candidate as soon as possible.

General scheme of bid evaluation:

• The offers received will be evaluated according to both prices and content.
• After the technical evaluation (cf. Assessment Grid, Annex 2), the price offers of the bidders who have presented acceptable technical offers will be opened and evaluated.
• The expenses that are made in accordance with the Terms of Reference must be clearly and detailed shown in the price offer.

In the final overall assessment, the technical offer has a weighting of 70%, the price offer of 30%.

After that, the bidders are given a ranking number based on the evaluation results. Contract negotiationswill be initiated with the candidate with the best scores. If the negotiations are unsuccessful, negotiations will be conducted with the candidate in 2nd place.

Assessment Grid for the Technical Evaluation of Bids:

• The technical offers should respond to the information given in Annex 1 (Terms of Reference). The technical offer may not include any price information.
• Criteria for the evaluation of technical offer are divided according to the predetermined weight coefficient. (See Annex 2).

General Conditions of Contract

Please familiarize yourself with General Terms and Conditions of Contract (Annex 3). In the event of an award of contract, they will become an integral part of the contract.

Grid for assessing the eligibility of consulting firms

The Company/consortium must provide proof of average annual turnover for the last three financial years; average number of staff; and proof of reference project according to the provided annex (See Annex 5)

Full information see in the attached files.

Annexes:

• Terms of Reference (ToR)
• Assessment Grid for the Technical Evaluation of Bids
• General Conditions of Contract
• Price Schedule
• Grid for assessing the eligibility of consulting firms

Additional Annexes providing available information for bidders:

• Memorandum of Understanding
• Batumi Urban Lab
• Draft ToR of Batumi Urban Lab
  
• Matrix of Available Information
  
• Walkability Concept, Analysis report – Feb. 2022 GIZ
• Walkability Concept, Final report - Dec. 2022 GIZ
  Old Batumi District - Map of Physical Environment

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